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 Circulars
Circular No. 18/98 - The Exchange of Information between Masters and Pilots
NOVEMBER 20, 1998 CIRCULAR NO. 18/98
TO MEMBERS OF THE ASSOCIATIONDear Member:
THE EXCHANGE OF INFORMATION BETWEEN MASTERS AND PILOTSThe International Group of P&I Clubs, in conjunction with INTERTANKO, BIMCO, the International Maritime Pilots Association, the International Chamber of Shipping, ISMA and others, has been involved in an inter-industry group - under the aegis of the Maritime Safety Committee (MSC) of the International Maritime Organization (IMO) - which has been considering the exchange of information between masters and pilots. The purpose of the exchange is to ensure that both the boarding pilot and the vessel's bridge team exchange basic information prior to the pilot boarding the vessel. Two Master/Pilot Exchange (MPX) forms have been developed by the above organizations and are attached herewith. The forms are not intended to diminish the obligations of masters and pilots to exchange information following the actual boarding of the pilot. The forms have been submitted to the MSC of the IMO which has formally taken note of the recommendation for their use on a voluntary basis. Members are recommended to use the forms and to report to the Club any cases where pilotage authorities refuse to cooperate. Yours faithfully,
Joseph E.M. Hughes, Chairman & CEO
Attachments
form 1 SHORE TO SHIP MASTER / PILOT EXCHANGE (MPX)* A SHIP REQUESTING PILOTAGE DETAILS
A1 Ship's name _________________________________ B ORIGINATING AUTHORITY
B1 Name _________________________________ C PILOT BOARDING INSTRUCTIONS
C1 Date and arrival time at pilot boarding station ______________________________________UTC/LT D BERTH AND TUG DETAILS
D1 Intended berth, if inbound and berthing prospects _______________________________________________ E LOCAL WEATHER AND SEA CONDITIONS at pilot boarding station
E1 Tidal information (heights and times) _____________________________________________ F DETAILS OF PASSAGE PLAN, including abort points and emergency plans F1_________________________________________________________________________________________________ F2____________________________________________________________________________________________ F3________________________________________________________________________________________________ F4________________________________________________________________________________________________ G LOCAL REGULATIONS, including VTS reporting, maximum allowable draft, etc.
G1 __________________________________________________________________________________________________ H OTHER RELEVANT INFORMATION, including navigational hazards, etc.
H1 _________________________________________________________________________________________________ *During pilotage, particularly on long passages, circumstances may change which require an alteration from the information provided. It should be borne in mind that pilots may have their own preferred way of working which may lead to variations. Since in many ports pilots work on a roster system, the actual pilot who will be on the vessel may not be known in advance.
form 2 SHIP TO SHORE MASTER / PILOT EXCHANGE (MPX)A SHIP IDENTITY
A1 Ship's name _________________________________ B ADDITIONAL COMMUNICATIONS INFORMATION
B1 Fax No. _________________________________ C PILOT BOARDING (state which, if there are more than one) C1 Date and ETA at pilot station ______________________________________UTC/LT D SHIP PARTICULARS Salt water draft
D1 Forward _________________________________ Shackles or meters of cable available
E1 Starboard _________________________________ F MANEUVERING DETAILS (at current condition), speeds at:
F1 Max. full speed ________________________________
F5 Right/left turning _______________________________
G MAIN ENGINE DETAILS G1 Turbine / Motor / Other _________________________________________________________________________ H EQUIPMENT DEFECTS
H1 _________________________________________________________________________________________________ I ANY NOTABLE CHARACTERISTICS, e.g. berthing restrictions, or maneuvering peculiarities, etc.
I1 _________________________________________________________________________________________________
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